Order Approval

As a School or setting Business Manager, it can be time-consuming and difficult to keep costs under control when you’re working across different departments and locations.

Which is why we’ve developed our easy Order Approval system which allows you to monitor what’s been ordered and spent in your school or setting. It will help you to effectively manage your budget, which is particularly important at a time when every penny counts.

If you require further information, you can view our set-up guide here.

Free of Charge

Easy Setup

Control over all Orders

Ensure you have a business account set up with payment on account agreed. Navigate to our Order Approval page within your account area.

Select which approval structure suits you, if you require a bespoke Order Approval structure, select the option at the bottom of the page.

Enjoy our free and easy-to-use Order Approval system. You will receive notifications when your colleagues place orders and you will have the final on their orders.

Our standard option which means that all orders will require approval by a user’s manager (or the Account Administrator).

After set-up this can be customised to include spending limits e.g. all orders over £10 require a manager's approval.

This will allow you to assign spend limits to certain users, based on their role, to help manage your budget.

If the user places an order that is over their spend limit, a notification will be sent to their manager (or other designated approver) for approval. e.g. TA's can have a spend limit of £0 and all orders need to be sent for approval. Head of Years can have a spend limit of £100 and any orders over will need approval.